b'Booking ConditionsThe following booking conditions together with our Privacy Policy and any otherto the travel agents obligation to pay such monies to us in accordance with our written information we brought to your attention before we confirmed yourtrading terms unless we fail. In the unlikely event of our financial failure, all monies booking, form the basis of your contract with Great Rail Journeys Limited tradingthen held by the travel agent or subsequently paid by you to the travel agent will as Great Rail Journeys, and Rail Discoveries HQ Building, Hudson Quarter, Toftbe held by the agent on behalf of and for the benefit of the Trustees of the Air Green, York YO1 6JT (we, us or ourselves) Reg No 3208093. Please read themTravel Trust without any obligation on the agent to pay such monies to us.carefully as they set out our respective rights and obligations. By asking us to confirm your booking, we are entitled to assume that you have read these booking3. Passports, Visas and Other Entry Requirementsconditions and agree to them. References to you and your means all personsPlease note that you are entirely responsible for ensuring that everyone in your named on the booking (including anyone who is added or substituted at a laterparty has the necessary correct and up-to-date personal documentation before date), or any of them as applicable. you start the tour and that you all fulfil the passport, visa, health and any other entry requirements applicable to your chosen tour. We do not accept any liability if References to holiday, booking, tour or arrangements means the holidayyou are refused entry onto any transport or into any country due to failure on your arrangements which we agree to make, provide or perform (as applicable) as partpart to carry correct documentation or to meet those entry requirements. If failure of our contract with you, unless otherwise stated. to have any necessary travel or other documents, or to meet entry requirements, results in fines, surcharges or other financial penalty, costs or expenses being Unless these booking conditions state otherwise, any reference to Europeanimposed on us, you will be responsible for reimbursing us accordingly. In addition, Union law and/or International Conventions in these booking conditions that isshould you be unable to travel on the holiday as a result, cancellation charges as directly applicable or directly effective in the United Kingdom is a reference to howshown in clause 8 of these booking conditions will apply.it applies in England and Wales. This includes where the law has been retained, amended, extended, re-enacted or given effect on or after 11pm on 31st JanuaryFor British Citizens, a standard 10-year British passport which must also be valid 2020 (including the transition period). for at least 6 months beyond your intended return travel date is required for all holidays outside of the UK. In many cases, you will also need to have multiple By making a booking, the first named person on the booking (party leader)consecutive blank visa pages within your passport (the number varies depending agrees on behalf of all persons detailed on the booking that: on the destination(s) visited). If your passport expires before this, it may still be acceptable, but you should contact your local Passport Office or the consulate or a. He/she has read these booking conditions and has the authority to and doesembassy of the country/countries you plan to visit/transit through, for detailed agree to be bound by them; advice. Customers applying for a first passport or renewing their passport should b. He/she consents to our use of information in accordance with our Privacy Policy; allow at least six weeks to obtain one as you may be required to attend a personal c. He/she is over 18 years of age and where placing an order for services withinterview with the Passport Office, however, in all cases, please apply as far ahead age restrictions declares that he/she and all members of the party are of theas possible so as to allow time for unexpected delays.appropriate age to purchase those services; If you have a British passport issued outside of the UK or if you are not a British d. He/she accepts financial responsibility for payment of the booking on behalf ofCitizen, it is your responsibility to check entry requirements with the relevant all persons named on the booking; and embassy or consulate of the country/countries that you plan to visit or transit e. He/she accepts responsibility for passing all documentation and information inthrough. For information concerning passports, visa and other entry requirements regards to the booking on to all persons named on the booking. for any destination, we recommend contacting the UK Government Foreign, Commonwealth & Development Office website www.gov.uk/foreign-travel-advice 1. Making Your Booking or speak with your authorised travel agent if you are unsure about the visa You may book with us by telephone, online or via one of our authorised travelrequirements for your travel destination.agents. Once we (or your authorised travel agent) have received all appropriate payments, we will, subject to availability, confirm your holiday over the telephoneIt is your responsibility to ensure your party obtains all necessary visas (where you or your travel agent make the booking by telephone) or by e-mailingbefore departure including any additional visas or other documents required or otherwise sending a booking confirmation letter/invoice to the party leader. Wewhen travelling on any of our rail or cruise tours that visit other countries/reserve the right to return your deposit and decline to issue a confirmation at ourports independently. Also, some nations now have very strict documentation absolute discretion. Where you book through one of our authorised travel agents,requirements for those travelling with children and notarized birth certificates the booking confirmation letter/invoice and all other communications will be sentand/or other documents may be required for children under 18. Visa requirements to your agent and you should also contact us through the agent. Alternatively,may change at short notice and we recommend that you check the latest position you can book online via our website in which case your holiday booking will bein good time before your departure. Information on this subject is available on acknowledged by e-mail and a booking confirmation letter/invoice will follow. Theor through the UK Government Foreign, Commonwealth & Development Office acknowledgement of your booking is not a confirmation of it and does not createwebsite www.gov.uk/foreign-travel-advice or speak with your authorized travel a legally binding contract. A binding contract between you and us only comesagent if you are unsure about the visa requirements for your travel destination.into existence once we have issued you with a booking confirmation that will confirm the details of your booking and will be sent to you or your travel agent. AllPlease note: The impacts of Brexit may change your visa, ticket and health references in these booking conditions to the confirmation of your booking meansrequirements. Third country nationals may require an airport transit visa the booking confirmation letter/invoice. A provisional booking can be made bywhen passing through EU Member States. You should check any impacts of phone but you must send the applicable payment within 7 days, or the provisionalBrexit on your travel, in advance of your departure, to ensure that you fulfil the booking will automatically lapse. requirements post-Brexit, including any passport validity requirements. The UK If your confirmed arrangements include a flight, we (or if you booked via anGovernment passport checker can be found here https://www.gov.uk/check-a-authorised agent of ours, that agent) will also issue you with an ATOL Certificate.passport-travel-europe. It is your responsibility to ensure you are aware of all Upon receipt, of the booking confirmation, ATOL Certificate or any otherrecommended vaccinations and health precautions in good time before departure. document, please check all of the details carefully. In particular, please check thatInformation is available from your GP surgery and from the National Travel the initials or forenames and surnames given match those on your passports asHealth Network and Centre www.nathnac.org. and also on www.nhs.uk/Livewell/we make reservations using this information. If you believe that any details areTravelhealth. For European holidays, existing European Health Insurance Cards incorrect, you must advise us immediately as changes cannot be made later and(EHIC) will remain valid until their expiry, after which time you should obtain a UK it may harm your rights if we are not notified of any inaccuracies in any documentGlobal Health Insurance Card (GHIC), prior to departure for access to health care within ten days of our sending it out (five days for tickets). We will do our best toin many European countries. Access to health care provisions may change and you rectify any mistake notified to us outside these time limits but you must meet anyare advised to check https://www.gov.uk/visit-europe-1-january-2021 and https://costs involved in doing so. The only exception to this requirement to meet costs iswww.gov.uk/guidance/uk-residents-visiting-the-eueea-and-switzerland-healthcare where the mistake in question was made by us and there is good reason why youfor updates affecting your travel. Neither the EHIC nor GHIC are valid substitutes did not tell us about it within these time limits. for travel insurance. Some nations require proof of vaccinations for all travellers. Vaccination and other health requirements/recommendations are subject to 2. Payment change at any time for any destination and we would advise that you check with a You are required to send us the appropriate deposit per person (as detailed ondoctor or clinic not less than six weeks prior to departure to ensure that you have the relevant tour page) or full payment if booking within 60 days of departuremet the necessary requirements and have the applicable information.(90 days for European River Cruise and private train holidays) and all applicable insurance premiums (if our insurance is required) at the time of booking. In4. Travel Insuranceaddition to the deposit applicable to the holiday, a further additional deposit isIt is a condition of booking that you take out sufficient and appropriate travel required of a minimum of 20% of the additional cost for any booking variationsinsurance cover. We recommend you do this at time of booking so that your including flight and hotel upgrades and holiday extensions. Please note, depositsdeposit (less any applicable excess) is recoverable in the event of a cancellation and all additional deposits are not refundable except where expressly stated incovered by the policy. To purchase the insurance policy we offer please contact these booking conditions. The balance of the cost of your holiday must be paid nous for details. If you take out your own cover please provide us with details of the less than 60 days before departure (90 days for European River Cruise and privateinsurance company, the policy number and the 24-hour emergency telephone train holidays). If a cheque payment is declined by your bank for any reason, annumber prior to departure or when requested. It is your responsibility to ensure administration charge of 30 will be made. If you return your payment counterfoilthat the insurance cover you purchase is suitable and adequate for your particular before the date that payment is due, this authorises us to take payment early.needs. We do not check alternative insurance policies. The duration of the holiday If we do not receive all payments in full and on time, we are entitled to assumeas shown on the booking confirmation or as advertised in the brochure or on our that you wish to cancel your booking. In this case, we will be entitled to keep allwebsite includes the day of departure and day of return and is the period to be deposits paid or due at that date. If we do not cancel straight away because youused for insurance purposes. Read our policy details carefully and take them with have promised to make payment, you must pay the cancellation charges shownyou on holiday.in clause 8 depending on the date we reasonably treat your booking as cancelled. Except for flight inclusive bookings, all monies you pay to one of our authorisedShould you choose to extend your holiday (either at the start or the end of your travel agents for your holiday with us will be held by the agent on your behalf untilholiday), you will need to extend the duration of your insurance cover. If you a contract between us comes into existence. After that point, your agent will holdchoose to travel without adequate insurance cover, we will not be liable for any the monies on our behalf until they are paid to us. For flight inclusive bookings, alllosses howsoever arising, in respect of which insurance cover would otherwise monies paid to any authorised travel agent of ours for your holiday with us will behave been available.held on behalf of and for the benefit of the Trustees of the Air Travel Trust subject 110'